Southwest Medical Services - Terms and Conditions
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Medcial Cover - Terms and Conditions
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Advice
Southwest Medical Services provides advice with the best intentions and based on guidance by leading
organizations including the Health and Safety Executive and our professional experience. We are unable to
accept liability for advice given and ultimate responsibility for the correct medical resources lies with the
event organizer.
Payment Terms
Payment must be made within 30 days of the invoice date. Overdue payment will carry a 15% (of invoice
total) per week or any part thereof.
We can accept payment by cash, cheque or BACS.
Event Times
It is suggested that medical attendance is booked to include any setting up or closing down of the event including queuing. Southwest Medical Services will arrive and depart from site according to the times stated
on the application form. If a finish time is questionable, prior arrangement should be made between the
organizer and Southwest Medical Services. You will be charged the published overtime rates if Southwest
Medical Services are required to provide medical assistance outside the applied hours. This will be
calculated by the hour or any part thereof.
Health & Safety
Southwest Medical Services may withdraw cover from any event if it becomes apparent that the event is
being held illegally or the event organizers are deliberately ignoring any advice based on health & safety
Booking Confirmation
Confirmation will be sent in writing and will usually be received within 5 working days of our receipt of the
application. Responsibility for confirmation lies with the organizer and no liability will be accepted by
Southwest Medical Services for non attendance if a confirmation hasn’t been received.
Cancellation
Cancellation should be made in writing by the client and can carry charges.
They are as follows:
- 14 days or more No Charge
- 10 – 14 days 25% of total cost
- 5 – 10 days 50% of total cost
- Less than 5 days 75% of total cost
- Less than 48 hours Full Payment must be made
Complaints
Complaints should be taken up with the trainer at the time of the event. If, however, you are not satisfied with
the result, a written complaint must be made within 14 days and should be addressed to:
Mr C. Parsons
Training Southwest
72 Moor Park
Clevedon
N.Somerset
BS21 6TA
You will be contacted within 2 working days to discuss the complaint.
First Aid Training - Terms and Conditions
If you would like the Terms and Conditions in PDF format, please click here
Course Duration
The student(s) must be present for the entire course in order to gain certification. Any attendance problems should be discussed with the trainer in charge at the time.
Student Fitness
The student(s) must be capable of carrying out practical sessions that will include Cardio Pulmonary Resuscitation (CPR) and the Recovery Position. The student(s) must be able to achieve this in order to gain certification.
Any physical disability/illness that may hinder physical participation on the course should be discussed with Training Southwest PRIOR to course commencement.
Training Facilities
We are more than happy to deliver training on a customer site. The facilities, however, must include the following:
- A room that is large enough to accommodate the number of students with space for practical training.
- Good lighting
- Adequate ventilation and heating/air conditioning
- Seating and writing surfaces for all students
If there are any doubts about suitability, Training Southwest would be happy to consult or visit the clients’ premises to discuss requirements. Ultimately, the final decision rests with Training Southwest. If the premises are deemed not suitable, we will do our very best to find a training location locally. Costs for this will be invoiced to the client.
Bookings
Course bookings and enquires can be made via phone or email. We will respond to your bookings as a matter of priority. Bookings will always be confirmed in writing prior to course commencement.
Cancellation
Course cancellation should be made in writing by the client and will carry charges.
They are as follows:
- 21 days or more No Charge / Full Refund
- 14 – 20 days 25% of total cost
- 7 – 13 days 50% of total cost
- Less than 7 days 75% of total cost
- Less than 48 hours Full Payment must be made
Training Southwest may cancel a course up to 72 hours prior to course commencement. You will be notified at our earliest opportunity by telephone with written confirmation following. You will be refunded any monies paid or transferred to another course at your choice.
Payment Terms
Payment must be made within 30 days of the invoice date for exclusive course bookings.
Overdue payment will carry a 15% (of invoice total) fee per week, or any part thereof.
Payment for individual course places must be made in full prior to course commencement.
We accept cash, cheque, or BACS as means of payment.
Student Substitution
Student substitution is acceptable but Training Southwest should be notified prior to course commencement. If a client has booked an exclusive course, up to 12 persons may attend. If numbers increase/decrease from the original booking, please inform Training Southwest prior to course commencement.
Certification
It is the responsibility of each individual to sign the attendance record correctly. Certificates will be issued based on the information and spelling given. Duplicates will be issued with an administration charge of £5 +vat per certificate. Students that have failed to complete the attendance record will not receive certification.
Children
Under no circumstances are children to accompany individuals to a course. Childcare arrangements should be made in advance and you will be asked to leave the course should this occur.
Complaints
Complaints should be taken up with the trainer at the time of the event. If, however, you are not satisfied with the result, a written complaint must be made within 14 days and should be addressed to:
Mr C. Parsons
Training Southwest
72 Moor Park
Clevedon
N.Somerset
BS21 6TA
You will be contacted within 2 working days to discuss the complaint.